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How to find the best payroll company for your small business

The topic of this blog post is how to find the best payroll company for your small business. Many small businesses have to choose between different types of payroll companies, and it can be difficult to know which one is the best fit. This blog post will provide some tips on how to choose the best payroll company for your small business, as well as introduce the top three payroll companies.

How to find the best payroll company for your small business
payroll companies for small business

Different types of payroll companies.

An in-house payroll system is when a business employs someone specifically to process its payroll. This can be done in-house by the HR department or by outsourcing to a specialist company. The advantage of an in-house system is that it offers more control and flexibility over the process, as well as being generally cheaper. However, it requires more time and effort to set up and maintain, and there is always the potential for human error.

Payroll services.

Payroll services are companies that specialize in processing payroll for businesses of all sizes. They will often have a team of experts who are up-to-date with the latest legislation and can offer advice on any changes that may affect your business. The main advantage of using a payroll service is that it takes away the hassle and stress of dealing with payroll yourself. However, it can be more expensive than an in-house system, and you may have less control over how your payroll is processed.

Payroll software.

  • Payroll software is a piece of computer software that businesses can use to process their payroll themselves. It offers a more DIY approach than using a specialist service, but still takes away some of the complexity compared to an in-house system. Payroll software can vary widely in terms of features and price, so it’s important to choose one that meets the specific needs of your business.
  • The main advantage of payroll software is that it offers a happy medium between an in-house system and a specialist service. It can be more affordable than using a service, but still offers some of the benefits in terms of convenience and stress reduction. However, it’s important to make sure that you choose software that is suitable for your business’s needs.

How to choose the best payroll company for your small business.

Before you start shopping for a payroll company, it's important to take a step back and assess your needs. What kind of business do you have? How many employees do you have? Do you need help with tax compliance? Once you have a good understanding of your needs, you'll be in a better position to choose a payroll company that's right for you.

Compare prices.

Not all payroll companies are created equal, and neither are their prices. Some companies will charge more for additional features, while others may have lower base rates but charge per employee. There's no one-size-fits-all answer here, so it's important to compare prices from multiple companies before making a decision.

Read reviews.

Once you've narrowed down your options, it's time to start reading reviews. Look for online reviews from trusted sources, like the Better Business Bureau or Consumer Reports. You can also read customer testimonials on the payroll company's website. This will give you a good idea of what other small businesses think of the company's products and services.

Get recommendations.

If you're still not sure which payroll company is right for you, ask for recommendations from other small business owners or your accountant or bookkeeper. They may have firsthand experience with one or more of the companies on your list, and they can give you an insider's perspective on what to expect.

The top three payroll companies for small businesses.

Gusto is a cloud-based payroll company that offers a full suite of HR features for small businesses. Gusto makes it easy to run your payroll, with features like direct deposit, automatic tax filing, and online access for employees. Gusto also offers health insurance and other benefits integration, making it a one-stop shop for small business HR needs.

Patriot Software.

Patriot Software is a cloud-based payroll and accounting software company that offers a comprehensive solution for small businesses. Patriot Software’s payroll features include direct deposit, tax filing, and online access for employees. Patriot Software also offers accounting features such as invoicing, expense tracking, and financial reporting.


ZenPayroll is a cloud-based payroll company that offers a simple and intuitive solution for small businesses. ZenPayroll’s key features include automatic tax filing, direct deposit, online access for employees, and live customer support. ZenPayroll also offers integrations with popular accounting software such as QuickBooks and Xero.


  • If you're a small business owner, then you know that choosing the right payroll company is crucial. But with so many options out there, how do you know which one is best for your business?
  • The first step is to consider your needs and compare prices. Then, read reviews and get recommendations from other small business owners. Once you've done your research, you should have a good idea of which payroll company is right for you.
  • The three top payroll companies for small businesses are Gusto, Patriot Software, and ZenPayroll. All of them offer different features and pricing plans, so be sure to choose the one that's best for your specific needs.
  • Thanks for reading! I hope this blog post helped you in your search for the perfect payroll company for your small business.

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